Managing the physical record has always been a problem for both public and private sector organizations. Older the organization grows more difficult is to store and maintain these records. Management and maintenance of records normally gain a complex dimension; as critical and classified records are required to be stored as per audit, regulatory, or SECP requirements for a protracted period of up to ten years. Moreover, organizations are trying to automate their routine office processes.
To overcome these problems Kiosk Solutions has developed Document Digitization, Physical Archiving of Records, and Work Flow Automation software. Detail about them is covered below.
- Document Digitization
- Document Physical Archiving
- Work Flow Management
Estimates indicate that 90% of the organization resides on papers. Storage of these files & documents and more so, retrieval of required data/information is a cumbersome process. The problem is compounds once organizations expand and volume of work increases, resultantly volume grows at an enormous rate. This forces an organization to dispose-off the documents or increases the storage capacity.
Kiosk Solutions Offers Software-Based Solution to maintain the storage of physical records. The essence of the solution would be document repository and search features, which will ensure timely retrieval of records. It works on the principle similar to library cataloging and indexing with the core objective to automate document storage facility and transform it into a state of the art warehouse.
Work flow software facilitate organizations to reduce their paper work, increase efficiency and more transparency. It starts with the defining the work flows by the organizations, and defining the role and responsibilities showing the approval / rejection authority. Work flow is bounded by the dates and can easily be identified the retention period by each user. Monitoring of files contribute towards the efficiency. Facility to attach documents make the process meaningful.